Film distribution involves a chain of steps from the moment a film is booked into theatres to the final settlement with the producer. Each step generates data, billing obligations, and financial records that need to be maintained accurately. Film distribution software connects every step of this chain so nothing is missed and settlement is fast and clean.
Step 1: Release Setup and Theatre Booking
When a film is booked, SoftTrade creates a release profile with the film details, the list of theatres and circuits, the agreed revenue sharing terms, and any advance or minimum guarantee amounts. This profile is the foundation for all subsequent tracking and billing.
Step 2: Daily Collection Recording
Every day during the release, collection figures are entered for each theatre. SoftTrade organises these by circuit and generates running totals so you can see how the film is performing at any time. Comparisons against advance amounts are automatic.
Step 3: Exhibitor Billing
Based on the recorded collections and the agreed terms, SoftTrade generates GST-ready invoices for each exhibitor. The billing reflects the correct revenue split for each week of the release and includes all applicable taxes.
Step 4: Payment Tracking
As exhibitors make payments, these are recorded against the correct release and exhibitor account in SoftTrade. Outstanding balances are visible at all times so you know who has paid and who has not.
Step 5: Settlement Report
When the release is complete, SoftTrade generates a full settlement report showing total collection, exhibitor share, distributor share, advances applied, and the final amount due to or from the producer. This report is audit-ready and can be shared directly with all parties.
A Complete System from Start to Finish
SoftTrade covers the entire film distribution workflow in one place. No separate tools for collection, billing, and settlement. Everything is connected and every number is traceable. Book a free demo to see the full workflow in action.
